Administrator

Overview

The purpose of this role is to support the EA to Management Committee in the management of all Company Travel, Events, Employee Services and General Company Administration.

Job Duties

• Company Travel:

• Book domestic and international reservations for air travel, rail tickets, hotel and car rentals
• Look after all reservations, transfers, changes, and cancellations
• Ensure that all travel bookings conform to company travel policy and procedures
• Update, maintain and generate all associated travel reports and records
• Employee Events & Services Support

• Support EA to Management Committee in the delivery of all Company Events and Employee Services, including but not limited to:

• Management of corporate memberships such as Audi and Circle clubs
• Employee special offers, gifts and incentives
• Employee events such as the company Christmas Party, family, sporting and social events.
• General Administrative duties including: Processing and filing expenses, filing, photocopying, fax, mailing etc.

What we're looking for

• Advanced Excel, Word and PowerPoint skills are essential for this role. Must be able to manage pivot tables, complex databases, formulae etc.
• Must be able to ensure total confidentiality and professionalism with an excellent customer service attitude at all times
• Previous travel services administration experience an advantage
• Excellent written & verbal communication and interpersonal skills
• Proven administrative skills with an ability to prioritise, manage and complete a variety of tasks simultaneously in periods of high pressure
• Self-motivation and ability to work on own initiative in a busy and complex working environment. Ability to work to deadlines under pressure is essential.