Administrator
Job Description & Summary
We are seeking proactive and detail-oriented administrators to join our team of problem solvers. You will collaborate with a diverse group of professionals to tackle complex business issues, from strategy to execution.This is a 12 month fixed term contract.
Purpose-led work you’ll be part of
As an administrator, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. Responsibilities include but are not limited to:
Responsible for:
Coordinating travel/accommodation arrangements, liaising with our internal travel office and developing detailed itineraries
Booking and preparing conference rooms for staff and external visitors
CRM on Salesforce - ensuring client records are accurate, producing reports, creating campaigns
Organising and coordinating internal and external group events.
Filing and maintenance of files in document management solution
Producing brand compliant proposals, presentations and report documentation using Google Docs, Sheets and Slides and M365 Microsoft applications - Word, Outlook, Powerpoint, Excel
Preparation of agendas, taking minutes and actioning items for follow-up
Assisting with drafting communications and email responses for internal and external use
General administrative duties and financial management e.g. scanning and filing emails, expense processing, purchase orders, invoices, debtor collection
Developing and maintaining strong, positive and effective working relationships with internal and external stakeholders
Knowledge sharing; supporting the wider Business Administration team in training new hires and providing guidance where necessary.
Open to working on tasks outside of general duties and looking to consistently learn and develop new skills within the team
Other:
Other administration, as required, including providing ongoing support for other administrators where necessary and assisting with general ad-hoc projects as and when required.
Experiences and skills:
Minimum 4+ year’s relevant experience in a similar professional environment
Advanced working knowledge of Google suite (Docs, Sheets, Slides) and M365 Microsoft applications - Word, Outlook, Powerpoint, Excel
Demonstrated ability to handle sensitive information with discretion and maintain absolute confidentiality in all professional interactions
Proven track record of anticipating needs and addressing potential issues proactively
Consistently exhibit professionalism when interacting with clients, fostering trust and maintaining strong, positive relationships
Strong attention to detail, organisational, influencing and problem solving skills
Ability to prioritise, to manage own work flow and use own initiative
Ability to work under pressure while maintaining quality and standard of work
Team player – ability to engage with the team and to provide support/flexibility
Salesforce experience an advantage
Self starter and a mindset for continuous improvement and digital transformation
Excellent interpersonal and written & verbal communication skills
Leaving Certificate and relevant Post-Leaving Certificate qualification
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