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Administrator

pwcDublinFull-time

Job Description & Summary

We are seeking proactive and detail-oriented administrators to join our team of problem solvers. You will collaborate with a diverse group of professionals to tackle complex business issues, from strategy to execution.This is a 12 month fixed term contract.

Purpose-led work you’ll be part of

As an administrator, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. Responsibilities include but are not limited to:

Responsible for:

  • Coordinating travel/accommodation arrangements, liaising with our internal travel office and developing detailed itineraries 

  • Booking and preparing conference rooms for staff and external visitors 

  • CRM on Salesforce - ensuring client records are accurate, producing reports, creating campaigns

  • Organising and coordinating internal and external group events.

  • Filing and maintenance of files in document management solution

  • Producing brand compliant proposals, presentations and report documentation using Google Docs, Sheets and Slides and M365 Microsoft applications - Word, Outlook, Powerpoint, Excel

  • Preparation of agendas, taking minutes and actioning items for follow-up 

  • Assisting with drafting communications and email responses for internal and external use

  • General administrative duties and financial management e.g. scanning and filing emails, expense processing, purchase orders, invoices, debtor collection

  • Developing and maintaining strong, positive and effective working relationships with internal and external stakeholders

  • Knowledge sharing; supporting the wider Business Administration team in training new hires and providing guidance where necessary.

  • Open to working on tasks outside of general duties and looking to consistently learn and develop new skills within the team 

Other: 

Other administration, as required, including providing ongoing support for other administrators where necessary and assisting with general ad-hoc projects as and when required.

Experiences and skills:

  • Minimum 4+ year’s relevant experience in a similar professional environment 

  • Advanced working knowledge of Google suite (Docs, Sheets, Slides) and M365 Microsoft applications - Word, Outlook, Powerpoint, Excel

  • Demonstrated ability to handle sensitive information with discretion and maintain absolute confidentiality in all professional interactions

  • Proven track record of anticipating needs and addressing potential issues proactively

  • Consistently exhibit professionalism when interacting with clients, fostering trust and maintaining strong, positive relationships

  • Strong attention to detail, organisational, influencing and problem solving skills

  • Ability to prioritise, to manage own work flow and use own initiative 

  • Ability to work under pressure while maintaining quality and standard of work

  • Team player – ability to engage with the team and to provide support/flexibility

  • Salesforce experience an advantage

  • Self starter and a mindset for continuous improvement and digital transformation

  • Excellent interpersonal and written & verbal communication skills 

  • Leaving Certificate and relevant Post-Leaving Certificate qualification

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