Administrator

Role Purpose The Corporate Governance Team provides secretariat and corporate governance support to Enterprise Ireland’s Board, it’s Sub-Committees and approximately 15 further funding and management committees. The person appointed to the Corporate Governance Administrator role will work closely with the members of the team to provide a comprehensive secretariat and administration support to a number of Committees, ensuring that regulatory compliance and procedures are followed. The successful candidate will be responsible for reviewing and verifying that the proposals for circulation are consistent and compliant with the Terms of Reference of the Committee, ensure a timely circulation and that the decisions of the Committee are recorded accurately in the Minutes for the meeting. The position involves working closely with members of the Senior Leadership Team and other colleagues to advise on Committee submissions. The successful applicant may also be required to provide backup support to the CEO office as required.

Key Deliverables • Ensure that Committees operate under the correct Terms of Reference in terms of delegated powers, membership, and proposal documents. • Ensure that Board/Committee members are supported with a quality, client focused, efficient and effective administrative service. • Liaise with the Chair to co-ordinate the circulation of confidential documentation to EI Committees via a dedicated MinutePad circulation system against set deadlines. • Draft Standard Wordings for Reference Documents and ensure accuracy at all times. • Advise colleagues on procedures for submission of proposals/documents and respond to queries. • Arrange and attend Committee meetings and prepare minutes which accurately record Committee decisions, ensuring queries are resolved and that Minutes are circulated in line with existing processes in the area. • Prepare reports from each Committee for the EI Board. • Communicate Committee decisions to relevant staff members and input approval data into the GSS in an accurate and timely manner. • Review and update relevant policies, processes and procedures and ensure they are administered accordingly. • Identify opportunities for process improvements and systems efficiencies and provide support for continuous improvement initiatives across the Department. • Update content on the EI Committees SharePoint site. • Develop and maintain stakeholder relationships, internal and external, to ensure the delivery of a client focused, effective service. • Carry out general administrative activities including the maintenance of Corporate Governance folders and systems and assist other team members in the Department as required. • Provide administrative support to the Chief Executive Office when required. • Flexible working hours are required for this role.

Functional Competencies (Key Skills & Knowledge) • Proven experience of delivering a comprehensive administration support service is essential. • Skills and experience in processing confidential and time-sensitive information, demonstrating accuracy and attention to detail is essential. • Demonstrable skills and/or experience of taking clear, concise minutes / notes and recording decisions of meetings is essential. • Ability to work as part of a small team coupled with excellent prioritisation, organisation and planning skills with the ability to manage workload and time efficiently to meet strict deadlines is essential. • Demonstrated evidence of robust IT literacy (i.e. MS Office skills including Outlook, Word, Excel, and PowerPoint) is essential, coupled with an ability to learn new technologies and use Enterprise Ireland’s specific software systems (e.g. GSS). • Ability to comprehend complex information and data for onward dissemination, and ability to develop sound knowledge and understanding of EI’s financial and other relevant supports. • Ability to communicate clearly, concisely, confidently and effectively via oral and written communications. • Sound judgement, professionalism, confidentiality, and discretion are key to this role. • A relevant third level qualification would be desirable.

Salary Scale: €29,733 to €55,761 per annum contributory superannuation Rising to €57,579 by long service increments. €28,453 to €53,115 per annum non-contributory superannuation Rising to €54,827 by long service increments.

Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance, increments may be payable in line with current Government Policy.

** Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant.

Application and Selection Process: The selection process may include short-listing of candidates. The selection criteria will be based on the requirements of the position. It is therefore important that you provide a detailed and accurate account of where you believe your skills and experience meet the requirements for the position. This should be contained in a short document (template attached - maximum 2 pages) accompanying your CV. Applicants should note that, for shortlisting purposes in particular, clear evidence of the functional competency requirements listed as essential in this specification must be demonstrated as part of the supporting document accompanying your CV.