Administrative Specialist

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of leaders. The Admin Specialists provide remote support to leaders across the Company and its locations.

This role is full-time and located in EMEA.

Administrative Specialist Responsibilities

Provide remote high-volume calendaring, travel, and expense support

Provide Admin services during designated support hours

Manage complex calendars for multiple leaders in multiple locations

Schedule internal and external meetings for multiple leaders

Schedule and manage recurring and ad-hoc meetings and room bookings across campuses

Learn and utilize internal and external tools to provide calendar support

Establish ongoing relationship and communications with leaders to learn business priorities and apply to support

Partner with leaders and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to leaders

Coordinate domestic and international travel arrangements via Concur

Prepare and submit corporate card expense reports

Maintain program scope of support within agreed-upon service level agreements

Educate and inform clients on program goals, scope and service level agreements

Draft and send communications to clients about transitions or changes in support

Provide coverage support for Admin Specialist colleagues

Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars for 2 or more executives
• 1+ years of experience coordinating travel logistics on behalf of 2 or more executives
• 1+ years of experience managing expense reports
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications

• 1+ years customer service experience
• 1+ years high-volume coordination experience (shared services, recruiting coordination)
• Experience building relationships across a larger company

About Meta

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.