Administrative Assistant - SCA

Role Profile

Job Title: Administrator

Business Unit: State Claims Agency 

Reports to: Senior Clinical Claims Manager

Dublin / Flexible work options including hybrid working and variable work hours. 

Job type: 12 Month FTC

**Closing date for Applications: 20th October 2024**

Summary of the Business

The National Treasury Management Agency (NTMA) provides asset and liability management services to the Irish Government. It has evolved from a single function agency managing the National Debt to a manager of a complex portfolio of public assets and liabilities.Businesses managed by the NTMA include borrowing for the Exchequer and the management of the National Debt, the State Claims Agency, the New Economy and Recovery Authority (“NewERA”), the Ireland Strategic Investment Fund, National Development Finance Agency and the NTMA Future Ireland Funds business unit with responsibility for the management of the Future Ireland Fund and Infrastructure, Climate and Nature Fund.The NTMA also assigns staff to the National Asset Management Agency, the Strategic Banking Corporation of Ireland (SBCI) and Home Building Finance Ireland (HBFI).

The SCA’s principal objectives are:

• While acting in the best interest of taxpayers, to act fairly and ethically in its dealings with people who have suffered injuries and who take legal actions against the State or State bodies, and the families of these people; and

• To implement targeted personal injury and property damage risk work programmes to mitigate litigation risk in State authorities and healthcare enterprises, in order to reduce the costs of future litigation against the State.

The SCA’s remit covers personal injury and third-party property damage risks and claims relating to certain State authorities including the State itself, Government ministers, the Attorney General, the Health Service Executive, the voluntary healthcare sector, An Garda Síochána, the Irish Prison Service, the Defence Forces and community and comprehensive schools. It also manages third-party costs arising from certain Tribunals of Inquiry.

Role Summary

The National Treasury Management Agency has a requirement for an Administrative Assistant, within the State Claims Agency. The role is currently assigned to the Clinical Indemnity Scheme Claims Management Unit. The main purpose of the role is to provide administrative support to the claims management unit. 

The successful candidate will work as part of the administrative team within the State Claims Agency.

Working at the NTMA offers excellent benefits including:

• Flexible work options including hybrid working and variable work hours. 

• An extensive wellbeing programme.

• Excellent learning and development opportunities that allow for full career development within the organisation.

• A diverse range of initiatives: LGBT+, Gender Matters, Disability Awareness, Sports & Social, Volunteering and lots more.

• Reimbursement of annual professional membership fees.

• Career Average Defined Pension Scheme.

Principal Accountabilities

This role will involve undertaking administrative tasks as part of a small team, to include.

• Organising and maintaining incoming post and email for the claims managers

• Ensuring administrative tasks are undertaken to include, dictation typing, co-ordination of meetings and associated tasks and diary management 

• General administrative and project tasks as they arise.

Skills

• Proficient typist; with typing speeds of 55 WPM or more

• Strong communication and interpersonal skills

• Ability to work on own initiative, self-manage and proactively drive tasks to conclusion

• Ability to work under pressure and achieve tight deadlines

• Excellent attention to detail

• Professional, discrete and confidential in approach at all times

Knowledge

• At least two years’ experience in similar role

• Excellent IT skills including Microsoft Office suite products

• Insurance/legal background is advantageous

• Dictaphone typing experience is advantageous but not essential