Administration Support, Clerical Officer

CLERICAL OFFICER GRADE IV

Psychology and clinical support team.

6-month fixed term contract (35 hours per week)

Office base can be either Monasterevin or Tullamore (One Post)

Informal Enquiries: Ruth Connolly (Principal Psychology Manager)087 9058074

Who are we:

The Muiriosa Foundation is a Section 38 voluntary health organisation providing services to people with intellectual disabilities, and Autistic people with co-occurring intellectual disabilities. We are publicly funded by the Department of Health, through the HSE. The Muiriosa Foundation employs 1500 staff and provides residential and day opportunities to over 500 individuals. We provide as advisory service to a further 300 people with intellectual disabilities and their families.

Description:

We are seeking to recruit a highly motivated Administrative Assistant Grade IV. The successful candidate will assist and support the Principal Psychology Manager and clinical support team. The office base is negotiable- either Monasterevin or Tullamore, with opportunities for hybrid working.

Reporting Relationship:

The post holder will report to the Principal Psychology Manager

Requirements:

• Recognised relevant third level or post leaving certificate qualification
• No less than three years’ previous experience in a similar post** (preferably of a kind that would help contribute in a meaningful way to the post in question) at a grade not less than a clerical officer, or equivalent
• Excellent MS Office skills to include WORD, Excel and Microsoft Teams
• Excellent communication and interpersonal skills including the ability to present information in a clear and concise manner
• Excellent planning and organisational skills including using computer technology efficiently
• Ability to take dictation
• Ability to organise meetings and take minutes for circulation
• Excellent administration/organisational skills with the ability to set up systems and maintain them
• Strong ability to use Core Portal and Core BI (or similar time and attendance system) – Rosters, Recording Absence and Leave, Running Reports
• Strong problem solving and evaluation skills
• A high level of initiative, good judgement and flexibility
• Strong writing skills and the ability to meet deadlines
• Good numeric and IT skills, including good knowledge of Word, Excel, PowerPoint
• The ability to work on a varied range of projects
• Ability to prepare and present well laid out documents, including presentations to management and other committee meetings

**Processing timesheets and travel claims, dictation including preparation of reports, raising purchase order requisitions, supporting Share a Break Scheme including liaising with families, general administrative support

Candidates should note that as part of this role they will be required to travel between locations

Closing Date: Friday 17th January 2025

To apply and for further details please go to our web page at

Current Vacancies Muiriosa Foundation

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