Administration Assistant

Shaws Department Stores have an exciting new vacancy for an Administration Assistant in our Buying Departmentin our head office, centrally located in Portlaoise.

Established over 150 years ago, Shaws has become a trusted, much-loved brand and one of Ireland's leading department store retailers. An Irish family-owned business to this day, we enjoy a rich heritage that is steeped in tradition. Our goal is to provide quality products, unmatched service and expert knowledge for all our customers nationwide.

Job Purpose:

Reporting to the Category Buyer, the successful candidate will complete the day-to-day administrative duties associated with the category and assist the buyer in all aspects of their roles in addition to being the first administrative point of contact for all of our stores, suppliers and warehouse.

This is a fantastic opportunity for someone who has ambitions to become a buyer as this role will give the successful candidate the opportunity to deputise for the manager in their absence as well as training and development opportunities to progress their career path.

Key Responsibilities:

· Order loading, target loading and completion of online templates including all necessary product descriptions and imagery.

· Resolving issues with barcode rejections and invoice queries.

· Price changes, temporary promotions and event preparation.

· Replenishment and special orders.

· Act as a first point of contact for branch and warehouse queries.

· Backup support for Category Manager in their absence.

· Follow up with suppliers where necessary.

· Ensure branch transfers are completed.

· Raise credit claims with suppliers and follow through with accounts department as required.

· Act as a back up support to other administrative assistants in their absence when required.

· Work within the wider team to ensure overall company goals are achieved.

· Undertake ad-hoc projects as directed by senior management where relevant.

Skills & Experience Required:

· Must be IT literate with an excellent working knowledge of Excel.

· Strong analytical skills.

· Excellent organisational skills with the ability to multi-task.

The successful candidate must possess a full clean driving licence and be willing to travel both nationally and internationally as and when required.

This is a full-time role working Monday to Friday. Successful candidates are required to be based in the office 5 days per week however after probation is successfully completed, there will be the option for hybrid work 2 days per week if desired.