Admin Services Coordinator

Hi, we’re CBRE Global Workplace Solutions! We believe our working spaces should allow everyone to feel comfortable, productive and inspired in their working environment. Because when people feel inspired, great things happen. We’re one team at the heart of the workplace providing Facility Services across EMEA for a prestigious global technology client. As we continue to grow, we are searching for unique, passionate, excited, vivacious people to join us in creating that sense of community, who will put the well-being of others at the forefront.

Role Summary

As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

Key Responsibilities:

• Perform administrative duties

• Deliver own output by following defined procedures and processes under close supervision and guidance

• Handling Purchase orders for Site team, B-Con & BACE projects

• Raising ticket in GQSS Q-Intake Tracker for routing SOPs, SWIs and processing the workflow and approvals thru Veeva Vault (QDocs)

• Uploading documents in MEDS for necessary Approvals

• Putting up EHS Events & Actions plans on Enablon for both Project & Site team

• Managing documents on PIMS for Project team

• Sending out pre-alerts for Visitor Passes to Main Site & BACE compound

• Providing access to MEDS, veeva vault, PIMS, MSD sharepoint

• Organising IT equipments, PPE & entry passes for new starters

• Raising eLogs requests and Archiving project documents in Main Site Doc Storage

• Adhoc activities for project team as and when required

Experience Required:

• High School Diploma or GED with up to 2 years of job-related experience

• Ability to follow basic work routines and standards in the application of work

• Communication skills to exchange straightforward information

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc

• Strong organizational skills with an inquisitive mindset

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups

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