Accounts Payable Administrator

Excellent opportunity to join an Accounts Payable team as part of an International Shared Services Centre supporting business across Europe, Asia and LatAm. The successful candidate will have the chance to build on existing accounts payable skills in a challenging and changing organisation using ERP systems. The role will offer a varied & challenging opportunity within the finance function with full Accounts Payable responsibility for a number of countries ensuring timely and accurate management and processing of vendor invoices and accounts, payment processing and bank reconciliation and effective resolution of all vendor invoice and payment queries. The role involves interaction and support with the procurement team, the wider finance team and many business teams across the company.

KEY RESPONSIBILITIES:

· Understanding of the Purchase to Pay (P2P) policy and ensuring all invoices are processed in line with policy.

· Management of the accounts payable mailbox and ensuring all items are addressed efficiently and ensuring any issues are identified, highlighted and followed up for resolution

· Ensure all invoices received are reviewed for accuracy regarding company name, address, VAT information and followed-up with suppliers for corrections were required

· Processing of all invoices on the P2P system (Coupa) and ensuring fully processed invoiced are interfaced through to SAP Account Payable system

· Working closely with the Procurement team and Business teams on all supplier and invoice related issues arising ensuring issues are fully understood and supporting efficient resolution

· Proactive and regular follow-up and reporting on all invoices pending with business teams and status reporting across the Accounts Payable team

· Support of the SAP supplier invoice payment process ensuring all expected payments are successfully processed

· Regular monitoring of the Accounts Payable banks accounts and preparation of bank reconciliations on a weekly basis with close out any open items efficiently and bank status reporting on monthly basis

· Management of all supplier queries and providing effective and timely responses regarding invoice processing and payment status queries

· Preparation and review of month-end Balance Sheet account reconciliations for the Accounts Payable control accounts and Bank accounts and updating the Reconciliation system in accordance with deadlines

· Supporting other Accounts Payable team members ensuring good working relationships, support and communication across the team

· Participation in all team projects to build business and systems knowledge and completion of all mandatory company training

Your Profile

Technical/ Functional Knowledge, Skills and Abilities 

· Purchase to Pay (P2P) process knowledge and experience

· Minimum 2 years Accounts Payable experience in a multinational environment

· P2P systems experience preferably with Coupa and SAP or similar ERP systems

· Proficient with expected office applications i.e. Outlook, Excel, Word, Teams

· Basic accounting knowledge with good understanding of bank reconciliation processes and VAT treatment on invoices 

· Team player with strong attention to detail and customer focus

· Good planning, organisational, communication, problem solving, time management skills, able to work on own initiative

· Fluency in a European language would be an advantage but not essential

· Relevant qualification in accounts payable a distinct advantage