Administrator

We are currently recruiting an administrator to work in our office based in Ballymount, Dublin.

This position is 35 hours per week.

Responsibilities:

• Provide administrative support daily
• Creating spreadsheets / databases
• Setting up databases, and checking deadline dates
• Cost management of materials
• Scheduling maintenance call-outs
• Assisting with collating, printing, scanning and binding documents in preparation of meetings
• Looking after electrical, gas and phone connections with suppliers
• Archiving documents
• Assisting with the firm’s diary management system
• Ensuring meeting rooms and common areas are kept clean
• Preparing health and safety folders
• Inputting invoice details into accounts software
• Answering calls

Requirements:

• 3-4 years previous experience in a busy office
• Experience/qualification in Microsoft Excel and Word
• Must be flexible to cover holidays
• Excellent communication skills, both written and verbal
• Experience is a busy environment, handling multiple tasks
• Computer literate
• Ability to meet deadlines
• Be self-motivated with good organisational skills
• Must have strong IT skills
• Experience in the system ‘Fasttrack’ would be a bonus