Answering Competency Based Questions

Answering competency-based questions on a job application form requires careful preparation and a structured approach. These questions typically ask you to provide specific examples from your past experiences to demonstrate your skills and abilities. Here's a step-by-step guide on how to answer them effectively:

1. Understand the Question: Read the question carefully to understand what competency or skill the employer is looking for. Competency-based questions often start with phrases like "Give an example of a time when..." or "Describe a situation where you..."

2. Choose the Right Example: Select an example from your past experiences that best demonstrates the skill or competency being asked about. It should be a situation where you successfully applied that skill or resolved a challenge.

3. Use the STAR Method: The STAR method (Situation, Task, Action, Result) is a widely used framework for structuring competency-based answers. Break your response into these four components:

   • Situation: Describe the context and background of the situation or problem. What was the setting, and why was this situation significant?

   • Task: Explain your specific role and responsibilities in the situation. What were you expected to achieve or contribute to?

   • Action: Detail the actions you took to address the situation or complete the task. Be specific about the steps you took, your thought process, and the skills you applied.

   • Result: Share the outcome of your actions. What were the positive results or achievements? Use quantifiable metrics if possible to demonstrate your impact.

4. Be Specific and Concise: Avoid vague or general answers. Provide concrete details and focus on the key elements of the situation. Keep your response concise and to the point, but make sure it adequately addresses each part of the STAR framework.

5. Highlight Your Skills: Emphasize the skills and competencies that are relevant to the job you're applying for. Show how your past experiences align with the requirements of the position.

6. Use Keywords: Use keywords from the job description and company values to align your response with the employer's expectations.

7. Practice: Before submitting your application, practice your responses to competency-based questions. You can do this with a friend or family member, or even in front of a mirror. This will help you refine your answers and ensure they are clear and effective.

8. Proofread: Always proofread your answers for grammar and spelling errors. Well-written responses demonstrate attention to detail.

9. Tailor Your Answers: Customize your responses for each job application. While you may reuse some examples, make sure to adapt them to fit the specific competencies and requirements of the job.

10. Quantify Your Achievements: Whenever possible, use numbers or percentages to quantify your achievements. This adds credibility to your response and makes it more impactful.

11. Stay Honest: Be truthful and honest in your responses. Don't exaggerate or fabricate experiences.

12. Submit on Time: Ensure that you complete and submit the application form within the specified deadline.

Remember that competency-based questions are an opportunity to showcase your skills and experiences, so take your time to craft thoughtful and compelling responses that demonstrate your suitability for the job.

BEST OF LUCK!