Administrative Specialist

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Administrative Specialist Responsibilities

Provide remote high-volume calendaring, travel, and expense support

Provide Administrative services during designated support hours

Manage complex calendars for multiple clients

Schedule internal and external meetings for multiple clients

Schedule and manage recurring and ad-hoc meetings and room bookings across campuses

Learn and utilize internal and external tools to provide calendar support

Establish ongoing relationship and communications with clients to learn business priorities and apply to support

Partner with clients and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to clients

Coordinate domestic and international travel arrangements via Concur

Prepare and submit corporate card expense reports

Maintain program scope of support within agreed-upon service level agreements

Educate and inform clients on program goals, scope and service level agreements

Draft and send communications to clients about transitions or changes in support

Provide coverage support for Admin Specialist colleagues

Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications

3+ years of relevant high-volume coordination experience

3+ years of relevant experience providing administrative support to 2 or more executives

3+ years of relevant experience managing calendars for 2 or more executives

Experience prioritizing multiple tasks and activities

Experience with Microsoft Office, Google Suite, Concur or similar programs

Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications

3+ years of experience coordinating travel logistics on behalf of 3 or more

Experience supporting 3+ more executives simultaneously

Experience building relationships across a larger company