Permanent Staff Officer (Grade V)

Applications are invited for the post from suitable, qualified, and experienced persons for the post of Permanent Staff Officer, Grade V (initial appointment to FET Support and Development), within GRETB.

A panel may be formed from which future relevant temporary vacancies may be filled during the lifetime of the panel. Any such panel formed will be six months in duration from the date of formation.

Applications are based on the following Person Specification/Job Description. 

CONDITIONS OF SERVICE:

Terms of Appointment: The post is whole-time, permanent and pensionable.

Location: The successful applicant will be assigned to an office under the remit of GRETB. The post holder may be moved to another area of the organisation if required.

Remuneration:

Salary Scale: €49,215 - €58,868 (including two Long Service Increments)

IMPORTANT NOTICE RE: SALARY:

As per DES guidelines, new appointees who are entering this grade for the first time will start at the minimum point of the scale.

Incremental credit may only apply if, immediately prior to appointment, the appointee is already a serving Civil or Public Servant. Rate of remuneration may be adjusted from time to time in line with Government pay policy.

Starting Salary is not subject to negotiation.

Hours of work: A 35 hour week is in operation. Hours may be adjusted from time to time under relevant Public Sector Agreements.

Annual leave: The Annual Leave entitlement for this post is 25 days per annum.

CLOSING DATE FOR RECEIPT OF COMPLETED APPLICATION FORMS IS: 12.00 noon on Tuesday 21st May 2024.

Person Specification

Essential Requirements

• Have the requisite knowledge, skills and competencies to carry out the role
• Be capable and competent of fulfilling the role to a high standard
• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise

Desirable Requirements:·

• Have a degree equivalent to level 7 or higher on the National Framework of Qualifications in a relevant discipline or as may be considered appropriate
• Have excellent administrative and IT Skills, including an awareness of GRETB software systems
• Be self-motivating, flexible and results-focused
• Have the ability to prioritise and manage work in a dynamic and pressurised environment
• Demonstrate excellent judgement, problem-solving, analytical, and decision-making skills
• Possess strong resource management skills
• Have experience in the supervision of staff
• Have a proven record as a team-player with a flexible approach
• Demonstrate experience of building and maintaining relationships
• Have excellent organisational, communication, and interpersonal skills; with ability to develop close links and act as liaison person between Departments
• Demonstrate the ability to effectively plan and manage own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met
• Have an understanding of the main features and current challenges of public service and regulatory reform
• Inniúlacht le dualgais an phoist a chomhlíonadh go héifeachtach trí mheán na Gaeilge/Capacity to discharge the duties of the post through the medium of Irish.

Job Description

The appointee will join the FET Support and Development Unit and will initially report to Quality Assurance (QA) Coordinator. The appointee will undertake any other duties/projects and be delegated responsibility for management functions as determined by the QA Coordinator/FET Manager/Director of FET/CE.

Main Duties of Staff Officers within GRETB:

• Support the Senior Management in GRETB in the discharge of their duties
• Be responsible for the supervision of a Section or function(s)
• Organise work priorities and delegate as appropriate
• Co-ordinate clerical support
• Deal with conflicting demands within a team environment and work to prescribed timelines and deadlines
• Prepare monthly reports and annual plans/reports and or other submissions as may be required by the Head of Department, Director of FET, Chief Executive, GRETB, Department of Education and Skills, Comptroller and Auditor General, Internal Auditors and other appropriate organisations/bodies
• Liaise with Department Managers regarding matters and issues relating to the delivery of administrative services and in devising plans, reports and/or other aspects of GRETB’s operations and development
• Advise, promote, organise and participate in staff development programmes
• Contribute to the development and implementation of appropriate management information systems as related to the delivery of administrative services on behalf of GRETB
• Report and provide information on the services and operation of the range of services as required from time to time by the Chief Executive (or Deputed Officer)
• Carry out such other projects or activities as may be assigned from time to time by the Chief Executive
• Provide administrative assistance and support in the delivery of projects as required;
• Comply with the conditions which may be prescribed in other agreements applying to the work associated with this post
• Foster and support the development and use of ICT systems.

Please note that the responsibilities outlined should not be regarded as comprehensive in scope and the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time, and to contribute to the development of the post while in office.

The duties assigned may be varied by the Chief Executive/Director of FET/FET Manager/QA Coordinator having regard to the changing needs of GRETB and the role.

Staff Officer Level Competencies - Effective Performance Indicators:

• People Management
• Information Management and Decision Making
• Delivery of Results
• Interpersonal and Communication Skills
• Specialist Knowlege, Expertise, and Self-Development
• Drive and Commitment to Public Service Values

CLOSING DATE FOR RECEIPT OF COMPLETED APPLICATION FORMS IS 12.00 noon on Tuesday 21st May 2024.